Current Vacancies
Environmental Projects Administrator


Job Description


Hours:                      12 hours per week  

Salary:                     £10 per hour

Accountable to:   Projects Coordinator

Location:                Caerphilly Miners Centre for the Community / from home

Duration:                This post is funded until 30 April 2023



Caerphilly Miners Centre for the Community is looking for an Administrator who is passionate about action on climate change but also has their feet firmly on the ground!  The purpose of the job is to ensure that our whole community creates and makes full use of opportunities to learn about and address climate change, that projects move forward efficiently and smoothly and grants are spent on time. We’re an organisation whose objective is to support and engage the community and create opportunities for volunteering.


With funding from Landfill Disposal Tax Community Fund our climate change garden involves transforming a piece of waste ground at the front of our site into a sustainable garden producing food, biodiversity and wellbeing for the whole community.  The infrastructure of the garden has been created, but there is much more to be done.  A small gardening group has taken responsibility for developing the climate change garden and they run regular working parties to plan, plant, and maintain the garden.     


Our Children’s Gardening project engages 50 primary school children a month in gardening, environmental learning, and craft activities. Workshops are held twice a month by a project leader, supported by a team of volunteers. 


We also have a Virtual Wildlife Garden, an interactive website, funded by the Fat Beehive Foundation, which needs to be maintained.


In partnership with others we want to ensure that our community is engaged in climate change action through new initiatives, such as creating sheltered outdoor learning space, creating a weather station and investing in programmes such as Green Flag.

The role of the Environmental Projects Administrator’s work is as follows:


1. Administrative support to the gardening group

  • Organising working teams and planning meetings as required (in person/ on line)

  • Helping to keep records for the project – meeting reports, monitoring and evaluation, regular reports to funders and trustees

  • Developing information material about the climate change garden, including labelling of plants, assisting with physical and virtual exhibitions, posters and publicity materials

  • Managing our equipment and storage needs – creating a register of equipment and keeping our tools and equipment in good condition

  • Encouraging community contributions and uploading onto the Virtual Wildlife Garden site

  • Researching on behalf of the group sources of new materials / equipment

  • Helping to recruit new volunteers in liaison with the Volunteer Coordinator and supporting their induction, health and safety/ other training and information needs


2. Supporting new partnerships and initiatives

  • Working with the others to identify and develop new initiatives

  • Contributing to the partnership working e.g. Caerphilly in Bloom and Queen’s Jubilee

  • Identifying / creating learning opportunities for our community


3. Administrative support to the Children’s Gardening project

  • Recruiting participants to Gardening Club events; organising bookings and payments; registering participants at events as required

  • Developing links with schools, and other organisations to create new networks and partnerships and opportunities for young people to participate in climate change action


You’ll know if you’ve been successful if:

  • The project plan meets the terms of the grants applied for, with targets being met

  • Records of activities / minutes of meetings are up to date

  • Projects are running smoothly; people, equipment and materials all available as needed

  • Project budgets / returns to funders / reports to trustees are accurate and up to date

  • There is a good sense of community ownership and collaboration


Person Specification:

You should have the following skills, attributes and experiences:


  • a passion for improving, engaging and supporting the local community

  • an interest in plants, wildlife, and biodiversity and have an interest, knowledge, and/or understanding of climate change and mitigation

  • strong communication skills; computer literacy including use of Microsoft Office 365 suite and social media where appropriate;

  • be highly organised with experience of administrative work;

  • be self-motivated, able to work on own initiative and motivate and monitor the activities of others;

  • be a strong team player, be able to work as part of a supportive team, have a ‘can do’ approach, and appreciate the contribution of others

  • it would be an advantage if you could speak Welsh. 


The role might not always require you to interact directly with the community, but you’ll be required to be an ambassador for the Centre at all times.



You will also be expected to:

  • Adhere to Caerphilly Miners Centre for the Community’s equal opportunities policy, data protection policy and confidentiality statement, copies of which are attached, while fulfilling the obligations in this Agreement.

  • Be mindful of Caerphilly Miners Centre for the Community’s Welsh Language Scheme, while fulfilling the obligations in this Agreement.

  • Inform your line manager / the Company Secretary of any reason why you may not be able to deliver the above services 


About Caerphilly Miners



Caerphilly Miners Centre for the Community (CMCC) is a charity working to give back a restored part of the Caerphilly Miners hospital to the community.  Established in 2008, it initially campaigned to retain the building, and then to establish a community-run social enterprise.  People are able to access affordable services and gain the experience of helping others.  CMCC is shaped by, owned by and used by the people of Caerphilly – supporting our well-being and cherishing our community.


Our strategic objectives are: 


Objective 1 – Ethos and Vision:  to maintain our ethos as a self-standing organisation, based on community consultation, a volunteer led approach, collaborative endeavour and a focus on respecting people, supporting their well-being and learning, language equality, inclusivity and sustainable development.


Objective 2 – Building Development:  to complete the restoration of the building.


Objective 3 - CMCC Accessibility: To ensure that our activities are physically, psychologically, and financially accessible within a building that is well equipped, maintained and safe, including IT, environmental sustainability


Objective 4 – Income Generation:  Generate sufficient income to cover our costs.


Objective 5 – Activities:  Expand the level and range of activities to support well-being, social inclusion, learning and active leisure and enhance participation levels in projects.


Objective 6 – Volunteering and training:  Sustain and further develop opportunities for volunteering and training to improve people’s well-being and employment opportunities.


Objective 7 - To grow capacity at all levels:  including developing capacity to sustain employment.


Objective 8 – Heritage:  to celebrate our social heritage and the legacy of the Miners of the Rhymney Valley.


We are working to support digital inclusion, gardening and climate change activities, outreach to older isolated community members, active leisure and mobility, early years, children and their families, and projects to celebrate our social heritage. 

Application form for Environmental Projects Administrator


Please return your completed application form to our Secretary, Katherine Hughes  029 2167 4242


The closing date for receipt of completed application forms is 3rd December 2021